COMPUTER, INFORMATION SYSTEMS AND ELECTRONIC MAIL POLICY

1. This policy sets forth the City's policy on use of computers, information systems and disclosure of electronic mail messages sent or received by employees. This policy may be changed at any time.

2. Computers, computer files, the e-mail system, facsimile machines and software furnished to employees are property of the City and intended for business use. Employees should not use a password, access a file, or retrieve any stored communication without authorization.

3. The electronic mail and other information systems including facsimile machines of the City are not to be used in a way that may be disruptive, offensive to others, or harmful to morale.

4. There is to be no display or transmission of sexually explicit images, messages, or cartoons, or any transmission or use of e-mail communications that contain ethnic slurs, racial epithets, or anything that may be construed as harassment or disparagement of others based on their race, national origin, ethnicity, sex, sexual orientation, age, disability, or religious or political beliefs.

5. The City purchases and licenses the use of various computer software for business purposes and does not own the copyright to this software or its related documentation. Unless authorized by the software developer, the employer does not have the right to produce such software for use on more than one computer.

6. The computers, facsimiles and e-mail system should not be used to solicit or proselytize others for commercial ventures, religious or political causes, outside organizations, or other non-job-related solicitations.

7. All computer files, facsimiles and e-mail messages are records of the City, and the City reserves the right to access and disclose all computer files and messages sent over its electronic systems for any purpose except where legally prohibited.

8. For privacy reasons, employees should not attempt to gain access to another employee's computer files and e-mail messages without the latter's express permission. However, the City reserves the right to enter an employee's computer or email files if to do so would protect or serve the best interest of the City.

9. Employees should notify their immediate supervisor or any member of management upon learning of violations of this policy. Employees who violate this policy will be subject to disciplinary action, up to and including termination of employment.

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